Who we are
PropFinance ("we", "us", "our") is a property finance and tax compliance platform for UK landlords, operated by PropFinance Ltd. We are the data controller for the personal data we collect through this service.
Get in touch
We aim to respond within 2 business days.
What data we collect
We collect the following categories of personal data:
Account data
Your email address and full name, provided when you register.
Property data
Property addresses, purchase prices, tenancy details, and compliance information you add.
Financial data
Income, expense transactions, mileage records, and tax report data you enter.
Billing data
Subscription and payment information processed by Stripe. We never store card details.
Usage data
Pages visited, features used, and error logs to help us improve the platform.
How we use your data
We use your data to:
- Provide and maintain the PropFinance service
- Send transactional emails (magic link sign-in, compliance alerts, daily digests)
- Process subscription payments via Stripe
- Generate tax reports and MTD exports based on your records
- Improve and develop the platform
- Respond to support enquiries
- Comply with legal obligations
Legal basis for processing
Contract
Processing necessary to provide the service you have signed up for.
Legitimate interests
Improving the platform, preventing fraud, and maintaining security.
Legal obligation
Complying with applicable UK law.
Consent
Where you have opted in to receive marketing communications.
Third parties we share data with
We use the following trusted third-party services to operate PropFinance:
Supabase
Database & authenticationYour data is stored securely on Supabase-managed infrastructure.
Stripe
Payment processingHandles subscription billing. Governed by Stripe's own privacy policy.
Resend
Transactional emailDelivers magic link sign-in emails and compliance alerts.
Vercel
Application hostingHosts and deploys the PropFinance web application.
We do not sell your personal data to any third party.
Data retention
We retain your personal data for as long as your account is active. If you delete your account, we will delete your personal data within 30 days, except where we are required to retain it by law (e.g. financial records for HMRC purposes).
Your rights
Under UK GDPR, you have the right to:
Access
Request a copy of the personal data we hold about you.
Rectification
Correct any inaccurate personal data we hold.
Erasure
Request deletion of your personal data (right to be forgotten).
Restriction
Restrict how we process your data in certain circumstances.
Portability
Export your data in a machine-readable format.
Object
Object to processing based on our legitimate interests.
To exercise any of these rights, contact us at propfinanceltd@gmail.com. We will respond within 30 days. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO).
Data security
We take reasonable technical and organisational measures to protect your data, including encrypted connections (HTTPS), secure database storage via Supabase, and strict access controls. However, no system is completely secure and we cannot guarantee absolute security.
Changes to this policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by email. Continued use of PropFinance after changes constitutes acceptance of the updated policy.
Contact
Get in touch
We aim to respond within 2 business days.